The annual Community Oncology Conference is about community oncology professionals coming together to completely focus on addressing the unique issues they face in ensuring that patients have access to high-quality, affordable, cutting-edge cancer care close to where they live and work.

Organized for community oncology by community oncology, the Community Oncology Conference is the essential annual conference to help community oncologists improve patient care, grow their practice, and advocate for a strong future.

This is the only annual Conference developed exclusively for community oncology providers, administrators, staff, pharmacists, nurses, and others to highlight the unique, real-world opportunities before community oncology.

The annual Community Oncology Conference is an unprecedented coming together of community oncology professionals completely focused on addressing the unique issues they face in ensuring that patients have access to high-quality, affordable, cutting-edge cancer care close to where they live and work.

Organized for community oncology by community oncology, the Community Oncology Conference is the essential annual meeting to help community oncologists improve patient care, grow their practice, and advocate for a strong future.

This is the only annual conference developed exclusively for community oncology providers, administrators, staff, pharmacists, nurses, and others to highlight the unique, real-world opportunities before community oncology.

Be an Exhibitor at the Community Oncology Conference

Key Dates

The Community Oncology Conference is being held on April 4-5, 2024, at the Hilton Orlando in Orlando, Florida.

Don’t miss a deadline for the 2024 Community Oncology Conference. Keep these dates in mind as you prepare to attend, exhibit, or sponsor the Conference:

  • Early Bird Registration Closes: Thursday, February 1, 2024
  • Exhibitor/Sponsor Contract Due: Wednesday, February 21, 2024
  • Exhibitor Deliverables Due: Friday, March 1, 2024
  • Hotel Room Block Closes: Friday, March 8, 2024, at 5:00 p.m.
  • President’s Reception: Wednesday, April 3, 2024, 5:30 – 7:00 p.m.
  • Networking Reception: Thursday, April 4, 2024, 5:30 – 6:30 p.m.
  • Community Oncology Conference: Thursday, April 4 – Friday, April 5, 2024
    *On-site Registration will open at 6:30 a.m. both days. Online registration does not close and is available at any time.

Frequently Asked Questions

  1. When and where is the 2024 Community Oncology Conference being held?
    The 2024 Conference is being held on April 4-5, 2024, at the Hilton Orlando in Orlando, Florida, 32819.

  2. Where can I find the agenda?
    The agenda can be found on the Agenda page where it is available for viewing and downloading.

  3. Will there be a mobile app for the Conference?
    Yes. The mobile app will be available prior to the event’s start date. An email will go out to all registered attendees with instructions on how to access.

  4. Whom do I reach out to if I have a question?
    Please begin by reviewing the FAQs in its entirety. If you still have a question, send us a note on the Contact Us page and a COA events team member will respond as soon as possible.

  5. Can my company use the COA or Conference logo in promotions?
    No. We do not permit the use of the COA or Conference logos by other companies or practices.
  1. What is included in registration?
    All registration types allow access to all sessions (excluding specific “Closed” sessions), the Exhibit Hall, and viewing access to the session recordings and presentation slides post Conference, if applicable. Additionally, breakfast and lunch on Thursday and Friday, and receptions on Wednesday and Thursday.

  2. What is the cost to attend the Conference?
    Registration pricing can be found on the Attend page. The fee for attending will depend on the company you work for, which will determine your registration type. If you need clarification regarding any of the registration types, please feel free to send us a note. If you register incorrectly, you will be notified via email.

  3. How do I obtain my registration confirmation number?
    We do not provide confirmation numbers for registrations. Your confirmation email sent from events@COAcancer.org is proof of registration. 

  4. Am I able to purchase a ticket for one day only?
    No. Registration includes access to both days of the Conference. We do not offer discounted one-day tickets.

  5. Am I able to attend one day and then have a colleague attend the second day using my registration?
    No. We do not permit two different people to attend off of one registration.

  6. When is payment for my registration due?
    Payment is due at time of registration and must be made by credit card. We accept Visa, Mastercard, American Express, and Discover. We do not accept payment by cash or check.

  7. Can I be invoiced for my registration?
    No. Payment by credit card is due at the time of registration.

  8. May I purchase multiple registrations at a group rate?
    No. We do not offer a group rate, but you may purchase multiple registrations at one time through the Conference website.

  9. Who do I contact if I need to make a change to my registration?
    You may email us at events@COAcancer.org with any changes that need to be made to your registration. Once those changes have been made, you will receive an email confirmation.

  10. What do I do if I’m having issues registering?
    If it states that the email already exists, this means the email address is already registered. Do not register with a different email as this will cause a duplicate registration. If you would like to confirm your registration or if you are having a different issue with registering, click here to send us an email and we will respond as soon as we can.

  11. Can I transfer a registration to someone else?
    Yes. You may email events@COAcancer.org with the name of the person being replaced and the full name (including credentials), email, job title, phone number, city, and state of the person that will replace them.

  12. What is the registration cancellation policy?
    Cancellation request must be sent via email to events@COAcancer.org. Phone requests will not be accepted. Cancellation date will be the date of your original e-mailed cancellation request. Refunds will be credited back to the original credit card used for payment.
    • Cancellation requests received up until 11:59 p.m. EST on March 5, 2024, will be fully refunded.
    • Cancellation requests received from March 6 until 11:59 p.m. EST on March 20, 2024, will receive a 50% refund.
    • Refunds will not be issued after March 21, 2024.

  13. If my Conference registration is cancelled, will my hotel reservation also be cancelled?
    No. Your hotel reservation is separate from your Conference registration. If you need to cancel your hotel reservation, you will need to reach out to the hotel directly.

  14. Can I register on-site the day of the Conference?
    Yes. Registration does not close. You may register through the Conference website or mobile app at any time. We will also have a registration desk available on Thursday, April 4, from 6:30 a.m. – 5:00 p.m., and Friday, April 5, from 6:30 a.m. to 12:00 p.m.

  15. When can I pick up my name badge?
    You will have several opportunities to pick up your name badge. Please note that badges are required to be worn during Conference hours. If you plan to attend the Wednesday meetings, you may pick up your badge at the meeting.  Attendees may pick up their name badge early just off the hotel registration lobby beginning at 11 a.m. on Wednesday, March 22, 2023.Beginning at 6:30 a.m. on Thursday and Friday mornings at the Registration counters located at the entrance to the Conference area.

  16. What do I do if I lose my name badge?
    Your name badge is required during Conference hours and receptions. If you lose your badge, you may stop by the Registration Desk and have another printed for you.

  17. Will there be a mobile app for the Conference?
    Yes. The mobile app will be available prior to the Conference start date. An email will go out to all registered attendees with instructions on how to access.

  18. How can I obtain an attendee list?
    The attendee list is only available on the mobile app. We do not provide a printable or download list. Additionally, we do not provide attendees’ personal contact information unless they opt-in on the mobile app.

  19. What is the dress code for the event?
    The dress code is business or business casual. Keep in mind that some of the session rooms may be cool, so you may want to bring a sweater or jacket.

  20. Will I be able to claim continuing education credits or pharmacy credits?
    No. We are unable to offer continuing education credits or pharmacy credits for the Conference.

  21. Will Conference videos and presentations be available?
    Yes. If a speaker permits us to post their session(s) and slides, they will be posted to the Conference website. Please allow one week for them to be posted once the event concludes. Access to the videos and presentation slides will be available for registered attendees ONLY. Once they are posted, an email will go out to all registrants with instructions on how to access them.

  22. Will food and beverage be provided during the Conference?
    Yes. Breakfast and lunch will be provided both days of the Conference. There will also be two receptions that you may attend. Please refer to the agenda for times.

  23. What if I have dietary restrictions?
    All food will be labeled. Unfortunately, we are unable to request specific meals for individuals.

  24. Can I bring a guest to the Conference and receptions?
    No. Only registered attendees are permitted to attend the Conference and badges are required during Conference hours and receptions.

  25. Are children permitted in the Exhibit Hall?
    No. Children under the age of 18 are not permitted in the Exhibit Hall. Additionally, badges are required in the Exhibit Hall at all times (with the exception of exhibitor set up and tear down).

  26. Will there be charging stations available for electronic devices?
    Yes, however, the number of stations will be limited.

  27. Will there be an option to purchase discounted theme park tickets?
    Yes. Please visit the Hotel & Travel page for information on how to obtain discounted tickets.

  28. What happens if the event gets cancelled?
    In the unlikely event that the Community Oncology Alliance (COA) cancels or postpones the Conference due to circumstances beyond its control, COA’s liability shall be limited to the refund of paid registration fees only.

  29. Are attendees required to be vaccinated?
    No, however, vaccination is strongly encouraged. An inherent risk of exposure to Covid-19 may exist in any public place where others are present. By entering this event, you voluntarily assume all risks related to exposure to Covid-19.
    We look forward to everyone enjoying a healthy, safe, and productive event.
  1. Where is the Conference being held?
    The 2024 Conference is being held at the Hilton Orlando located at 6001 Destination Parkway, Orlando, Florida, 32819.

  2. What is the closest airport to the hotel?
    Orlando National Airport (MCO) is the closest and approximately 13 miles from the hotel.

  3. How do I reserve my hotel room?
    Once you register for the Conference, you will be provided a link to reserve your hotel room within the COA room block via your confirmation email which will come from events@COAcancer.org. The room block is for registered attendees only, so please do not share the hotel link. You will have the option to upgrade your hotel room using the provided hotel link.
    *Please note the any names on the hotel room block that are not registered for the Conference, will be removed from the hotel room block. Rooming list is reviewed weekly.

  4. Can I reserve a block of rooms on the room block
    No. The room block is for registered attendees only. If you would like to reserve a block of rooms, you may do so off of the room block, which will be at a higher room rate.
  5. What is the room rate for the COA room block?
    The COA room rate for the hotel for a single/double occupancy room is $249.00 a night, exclusive of a mandatory resort fee of $20 per night plus applicable state and local taxes. This resort fee is discounted from $40 and applies only to rooms within the COA room block. You may upgrade your room for an additional fee. Pricing will be available through the link for your reservation. Subject to availability, these rates are available three (3) days prior and three (3) days after the meeting, should you choose to extend your stay.
  1. What does the hotel resort fee (included in the room pricing) include?
  • 15% discount at hotel restaurants and lounge. Not valid at Tropics Pool Bar & Grill or toward alcohol or banquet events
  • Basic in-room Wi-Fi on unlimited devices.
  • Daily access to the fitness center.
  • Daily recreational activities and equipment rentals: Lazy river, Splash Zone, basketball & volleyball.
  • 10% discount on eforea spa services & retail. Excluding the salon.
  • 25% discount on poolside cabana rentals.
  • Unlimited local, toll-free & domestic long-distance calls.
  • (2) Daily I-Ride Trolley Passes.
  • Recreation arts and crafts.

  1. What do I do if I need to make a change to my hotel reservation?
    If you secured your hotel reservation, you will need to reach out to the hotel directly and make any changes. We are unable to modify reservations that we did not make.

    If COA made your reservation, please email us at events@COAcancer.org with your modification request.

  2. What is the hotel cancellation policy?
    You may view the hotel’s cancellation policy here.

  3. If I cancel my Conference registration, will my hotel reservation be cancelled?
    No. Your hotel reservation is separate from your Conference registration. You will need to reach out to the hotel directly to cancel your reservation.

  4. What is the COA room block cut-off date?
    The room block cut-off is at 5:00 p.m. EST on Friday, March 8, 2024.

  5. What do I do if the room block is full?
    We suggest making your reservation as soon as possible as in recent years, the room block has sold out prior to the cut-off date. Once the block is full, we will not be obtaining a room block at another hotel, nor are we able to add additional rooms to the block.

  6. What are the check-in and check-out times?
    You may check in at 3:00 p.m. local time. Check-out time is at 11:00 a.m. local time. If you check out later than 11:00 a.m., you may incur late charges.

  7. Is there a place that I can store my luggage after I check out?
    You may request that the hotel hold your luggage, or you may bring your luggage to the meeting room and store it in the stanchioned off area at back of the room. Please note that COA is not responsible for any lost/missing luggage if you choose to store it at the back of the room.

  8. What are my transportation options from the airport to the hotel?
    Transportation options to/from Orlando International Airport include: Taxi or Uber (fees apply), Hertz rental car (fees apply) or MEARS Non-Exclusive Super Shuttle (fees apply, and shuttle goes to other hotels). Please contact the concierge desk for more information: 407-313-8465.

  9. Is there a parking fee for the hotel?
    The parking fee is $35.00 for self-parking and $45.00 for valet parking per night plus applicable tax.

  1. How do I become an exhibitor or sponsor?
    You may request the Prospectus and Contract by emailing Johanna Hopkins at jhopkins@COAcancer.org. Once reviewed and completed, you will need to return the completed contract to Johanna and Michelle Bolger at mbolger@COAcancer.org.

  2. How do I access the exhibitor portal?
    The link to access the exhibitor portal is included in the welcome email from Michelle Bolger. You may also access it here.

  3. How many registrations do I receive as an exhibitor?
    The number of free registrations is dependent on your level of exhibiting and whether or not your company is a Corporate Member. Please refer to the exhibitor contract for specific details or you may reach out to events@COAcancer.org.
    *Please note that the free registrations allotted to your company as an exhibitor and/or sponsor may be used for anyone within your company. They are not strictly for booth staff.

  4. What does an exhibitor badge allow access to?
    All badges are the same and allow access to all sessions except for those that are “Closed” sessions. We do not have “Exhibitor only” badges.

  5. Can I transfer a registration to someone else?
    Yes. You may email events@COAcancer.org with the name of the person being replaced and the full name (including credentials), email, job title, phone number, city, and state of the person that will replace them.

  6. Where do I pick up my badge?
    Badges may be picked up on-site. See question “When can I pick up my name badge?” under Attendees FAQs.

  7. Can one person pick up the badges for multiple attendees from the same company?
    Yes. However, we do ask that you notify your co-workers to not cause any confusion.

  8. How many attendees are expected?While it’s hard to say, in 2023, we had almost 2,000 attendees.

  9. What is provided with my exhibit booth?
    Each exhibit booth will receive pipe and drape for an 8’ back wall with 3’ siderails, 6’ draped table, two chairs, one wastebasket, and an ID sign. Other booth inclusions and booth size depend on the level of exhibiting. Please refer to the exhibitor contract for specifics.

  10. What elements is my company responsible for as an exhibitor?
    Your company is responsible for submitting the content detailed in the “Welcome” email sent to booth contacts, no later than the designated due date, Friday, March 1, 2024. If materials are not received by the due date, they may be excluded.

  11. Where can I find a full list of specifications for image and media deliverables?
    You may find this information in the exhibitor contract and in the “Welcome” email sent to all booth contacts that were provided on the completed contract. If you would like to request an exhibitor contract, please contact us.

  12. How should we deliver final files/artwork?
    Email final files/artwork to events@COAcancer.org or reply to the “Welcome” email that is sent to the booth contacts. Files do not need to be sent all at once. You may send materials as they are available.

  13. What is the final due date for all deliverables?
    Friday, March 1, 2024.

  14. Is there any flexibility in the deliverables (length, format, etc.)?No. We need to be fair and consistent to each exhibitor; therefore, we cannot make exceptions.

  15. If we are unable to participate in or provide materials for specific deliverables, can we replace with other opportunities or make adjustments?
    No. We need to be fair and consistent to each exhibitor; therefore, we cannot make exceptions.

  16. Is there an opportunity to mail print materials to Conference attendees? Opportunity to send pre- or post-Conference emails?
    We do not provide the mailing or email addresses for any of our attendees and do not permit mailings of any type.

  17. How can I obtain an attendee list?  The attendee list is only available on the mobile app. We do not provide a printable or download list. Additionally, we do not provide attendees’ personal contact information unless they opt-in on the mobile app.

  18. What is the cancellation policy for exhibiting?
    In the event that you need to cancel your exhibitor contract, cancellation request must be sent via email to events@COAcancer.org. Phone cancellation requests will not be accepted. The cancellation date will be the date of your original emailed cancellation request. No exceptions will be made.
      • Cancellation requests submitted on or before February 3, 2024, will receive a full refund.
      • Cancellation requests submitted February 4 – February 24, 2024, will be issued a refund less a 10 percent cancellation fee.
      • Cancellation requests submitted after February 24, 2024, will not receive a refund.

    Refunds will be credited back to the original form of payment. If you paid by credit card, the three percent transaction fee will not be refunded. If you have any questions, you may reach us at events@COAcancer.org.

  19. Where is the Exhibit Hall located?

    The Exhibit Hall is located in Orlando I-III+C.

  20. What are the exhibitor hours?
    Wednesday, April 3, 2024 – Exhibitor move-in time can be found in your exhibitor kit from AGS Expo.

    Thursday, April 4, 2024 – 6:30 a.m. – 6:30 p.m.

    Friday, April 5, 2024 – 6:30 a.m. – 1:00 p.m. (breakdown begins)

    Booths must be broken down and removed by 2:00 p.m.

  21. Is my exhibit booth required to be manned at all times?
    Your exhibit booth should be manned during Conference hours on Thursday and Friday. We do not permit booths to be empty.
  22. Are badges required for setting up and breaking down booths?
    No. Badges are only required during Conference hours and receptions.

  23. Who is the exhibitor contractor?We have contracted with AGS Expo for the 2024 Conference. The on-site and off-site contacts listed on the completed exhibitor contract will receive log-in information for your exhibitor kit. If you have an additional person or team that should receive the exhibitor kit, please be sure add them to the exhibitor contract or email their names and email addresses to events@COAcancer.org so that they may be added. The exhibitor kit will not be sent to anyone unless we have received permission from your company.
  24. What if I have questions on-site regarding my booth?
    Our chosen exhibitor contractor, AGS Expo, will have a desk in the Exhibit Hall for any questions or issues you may have.

  25. Can I hand out food and/or drinks at my booth?
    The hotel does not permit food or drinks to be distributed to fellow attendees unless they are ordered through the hotel. If you would like to order some food or drinks, you may email events@COAcancer.org for the contact information.

  26. Is the Exhibit Hall carpeted?
    Yes. You do not need to purchase carpet for your booth; however, if you prefer to have a specific-colored carpet or flooring, you may purchase through the exhibitor kit from AGS Expo.

  27. Where do I find the shipping information for booth materials?Shipping information can be found in the exhibitor kit from AGS Expo.

  28. Can I choose my booth location in the Exhibit Hall?
    Gold level exhibitors are the only ones permitted to choose their booth location, as it is a deliverable for that level. All others will be assigned by the COA Event Planners. If you noted specific companies that you do not wish to be near on your completed contract, we will do our best to accommodate.

  29. When will I receive our booth number, location, and Exhibit Hall floor plan?
    Booth numbers will be assigned approximately one week after the contract deadline date; Wednesday, February 21, 2024, (except Gold) and will be emailed once assigned. The floor plan will be sent with your booth location.
    *Please do not reach out to Event Planners requesting your booth location prior to this date as locations will not be completed.

  30. Can I co-sponsor a booth with another company?
    No. We do not permit co-sponsoring.

  31. Can my company use the COA or Conference logo in promotions?
    No. We do not permit the use of the COA or Conference logos by other companies or practices.

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